Public Statement of Data Processing pursuant to BDSG
Section 4 g (2) sentence 2, the Federal Data Protection Act (BDSG) calls upon the Data Protection Officer to use appropriate means to make the following data available to every person.
1. Name of the responsible office
B. Metzler seel. Sohn & Co. Holding AG
2. Managing Directors
Harald Illy
Michael Klaus
Friedrich von Metzler
Emmerich Müller
Dr. Johannes J. Reich
Gerhard Wiesheu
3. Officer responsible for information systems
Karl-Emil Fuhrmann
4. Address of the responsible office
Große Gallusstraße 18
60311 Frankfurt am Main
5. Purpose for which the data is collected, processed and otherwise used
The data is collected, processed and used for own purposes or by assignment in accordance with the service agreements within B. Metzler seel. Sohn & Co. Holding AG with the purpose of exercising banking transactions pursuant to section 1 German Banking Law (KWG) and all auxiliary and peripheral transactions associated therewith. This particularly concerns the settlement and administration of services within the framework of asset management, for working and processing credit/loan applications, for settling money, security and foreign exchange transactions, for managing the assets of institutional investors as well as for domestic and foreign payments processing.
Please note that in some cases statutory regulations (German Fiscal Code, Law on the prevention of money laundering, German Banking Law, etc.) require us to pass on collected and stored data.
6. Description of the person group(s) concerned
If the data is required for the fulfillment of the purposes stated in no. 5, personal data can be essentially collected, processed and used for the following groups of persons.
- Commissioning parties, customers, authorized persons and interested parties
- Personal data for: Employees/pensioners/job applicants/other persons with potential entitlements
- Other business partners (contracting parties/suppliers/brokers/agencies/mediators)
7. Data or data categories
Data pertaining to customers, authorized persons and interested parties if required for the fulfillment of the contractual agreements pertaining to all products and services of the bank.
This can relate to the following data categories:
- Identification data (master data, name, address etc.)
- Contract data
- Account/custody account data (turnover and holdings)
- Order data
- Settlement data
- Rating data (income, financial and asset data)
- Tax data (e.g. exemption order for capital gains)
- Contact and service information
Personal data (employees/pensioners/job applicants/other persons with potential entitlements) which are usually required for the fulfillment of work/service contracts or which are otherwise connected with the fulfillment of claims from a work or service relationship.
This essentially relates to the following data categories:
- Planning data
- Personal master data (name, address etc.)
- Training data
- Assessment data
- Contract data
- Salary/settlement data
Other business partners (contracting parties/suppliers/brokers/agencies/ mediators) required for the fulfillment of the contractual relations.
This can relate to the following data categories:
- Address data
- Contract data
- Settlement data
- Contact and service information
8. Recipients or categories of recipients to whom data may be passed on
- Outsourcing partners (as defined in section 11 BDSG) who are obliged to uphold data privacy within the framework of contractual agreements and who are acting under assignment and instructions of B. Metzler seel. Sohn & Co. Holding AG.
- Internal offices involved in the execution of business processes (personnel administration, bookkeeping, accounting, internal auditing, purchasing, marketing, distribution, telecommunication and IT)
- Public authorities in receipt of the data on account of statutory regulations (e.g. social insurance authorities, tax authorities, the German Federal Financial Supervisory Authority (Bundesanstalt für Finanzdienstleitungsaufsicht))
- External offices if required for the fulfillment of the purposes named in no. 5 (e.g. subsidiary companies of B. Metzler seel. Sohn & Co. Holding AG)
- The assigning party himself
9. Legal deadlines governing the deletion of data
The statutory retention periods/obligations are applicable (German Commercial Code (HGB), German Fiscal Code (AO) etc.). Upon expiry of these deadlines, the data shall be deleted if it is no longer required for the fulfillment of the contracts (e.g. service contracts or contracts in connection with processing order data). Data that is unaffected by this shall be deleted in compliance with privacy regulations or handed back to the assigning party if the purposes specified in no. 5 are not applicable.
10. Proposed transfer of data to third countries
Data shall only be transmitted to third countries for the execution of a customer order or in compliance with US withholding tax provisions (double taxation agreement).
11. Information on credit transfer settlements/ data transmission via SWIFT
For foreign credit transfers abroad or express credit transfers, the data contained in the remittance form shall be passed on to the beneficiary's financial institution via the only globally operating payment settlement service Society for Worldwide Interbank Financial Telecommunication (SWIFT) domiciled in Belgium.
For reasons of system security, SWIFT stores the transaction data temporarily in its computing center in the Netherlands and the USA.
The reason for providing this information is a resolution of the Data Protection Supervisory Authorities from November 2006 made in response to US authorities being granted access to data on international wire transfers in the SWIFT computing center in the USA for the purpose of combatting international terrorism.
Any questions?
Please contact our data protection officer
B. Metzler seel. Sohn & Co. KGaA
Data protection officer
Verena Anders
Große Gallusstraße 18
60311 Frankfurt/Main
E-Mail: Datenschutzbeauftragter@metzler.com
